Eight to Six Weeks Out: Assess and Book
Start with a written risk assessment: expected attendance, venue layout, alcohol service, history of past editions, and any VIP or performer requirements. Book your security provider now — summer festival season in Quebec books out fast. Share your site plan, schedule and emergency contacts so post orders can be written properly.
Four Weeks Out: Coordinate with Authorities
Confirm municipal permits and notify local police and fire services of your event details. Your security provider should brief on crowd management plans, entry screening procedures, and radio/communication protocols. If your event serves alcohol, align security coverage with your permit conditions.
One Week Out: Brief and Walk Through
Hold a full briefing: guard posts and rotations, access control points, lost-child procedure, medical station locations, evacuation routes and code words. Walk the site with your security supervisor. Confirm arrival times, uniform expectations and the command structure for the day.
Event Day: Command, Communicate, Document
Run a single command post. Security handles access control, crowd flow, stage and VIP perimeters and incident response; organizers handle the show. Every incident — even minor ones — gets documented in writing before the team stands down.
After the Event
Debrief within 48 hours while details are fresh: what worked, what didn't, incident reports, attendance patterns. This document becomes the foundation of next year's plan — and your insurer and municipality may ask for it. 1st Nations Security staffs festivals, concerts and corporate events across Quebec: +1 807-770-0243.